In
exercise of the powers conferred by sub-section (1) of section 15 of the
Payment of Gratuity Act, 1972 (39 of 1972), the Central Government hereby makes
the following rules, namely:-
1. Short
title and commencement.-
(1) These
rules may be called the Payment of Gratuity (Central) Rules, 1972.
(2) These rules shall come into force on the 16th September, 1972 ;
2. Definitions.-In
these rules, unless there is anything repugnant in the subject or context,-
(a)
"Act" means the Payment of
Gratuity Act, 1972 (39 of 1972);
(b)
"Appellate authority" means
the Central Government or the authority specified by the Central Government
under sub-section (7) of section 7;
(c)
"Form" means a form appended
to these rules;
(d)
"nomination" means nomination
made under section 6;
(e)
"section" means a section of
the Act.
3. Notice of
opening, change or closure of the establishment.-
(1)
Within thirty days of the rules becoming applicable to an establishment, a notice
in Form A shall be submitted by the employer to the controlling authority of
the area.
(2) A notice in Form B shall be submitted by the employer to the
controlling authority of the area within thirty days of any change in the name,
address, employer or nature of business.
(3) Where an employer intends to close down the business he shall submit
a notice in Form C to the controlling authority of the area at least sixty days
before the intended closure.
4. Display of notice.-
(1) The employer
shall display conspicuously a notice at or near the main entrance of the
establishment in bold letters in English and in a language understood by the
majority of the employees specifying the name of officer with designation
authorised by the employer to receive on his behalf notices under the Act or
the rules.
(2) A fresh notice shall be displayed immediately after the notice
referred to in sub-rule (1) becomes illegible or requires a change.
*5. Form of notice
under proviso to section (2) (h) (ii).-
(1) A notice under
the proviso to sub-clause (ii) of clause (h) of section 2 shall be in Form D
and sent in triplicate by the employee to the employer, who shall, after
recording its receipt on one copy thereof, return the copy to the employee and
send the second copy to the controlling authority of the area.
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1.
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Vide
G,S.R. 412 (E). dated
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By section 2 of the Payment of
Gratuity (Amendment) Act, 1987 (22 of 1987) proviso to sub- clause (ii) of
clause (h) of section 2 of the Payment of Gratuity Act, 1972 (39 of 1972) has
been omitted (w.e.f. 1-10-1987) and accordingly rule 5 along with Forms D and
E have become redundant, Ed.
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(2) An employee may withdraw the
notice referred to in sub-rule (1) by giving another notice in triplicate in
Form 'E' to the employer, who shall follow the same procedure as in sub-rule
(1).
6. Nominations.-
(1) A nomination shall be
in Form 'F' and submitted in duplicate by personal service by the employee,
after taking proper receipt or by sending through registered post
acknowledgement due to the employer,
(i)
in the case of an employee who is
already in employment for a year or more on the date of commencement of these
rules, ordinarily, within ninety days from such date, and
(ii)
in the case of an employee who
completes one year of service after the date of commencement of these rules,
ordinarily within thirty days of the completion of one year of service:
Provided that nomination in Form 'F' shall be accepted by the employer
after the specified period, if filed with reasonable grounds for delay, and no
nomination so accepted shall be invalid merely because it was filed after the
specified period.
(2) Within thirty days of the receipt of nomination in Form 'F' under
sub-rule (1), the employer shall get the service particulars of the employee,
as mentioned in the form of nomination, verified with reference to the records
of the establishment and return to the employee, after obtaining a receipt
thereof, the duplicate copy of the nomination in form 'F' duly attested either
by the employer or an officer authorised in this behalf by him, as a token of
recording of the nomination by the employer and the other copy of the
nomination shall be recorded.
(3) An employee who has no family at the time of making a nomination
shall, within ninety days of acquiring a family submit in the manner specified
in sub-rule (1), a fresh nomination, as required under sub-section (4) of
section 6, duplicate in Form 'G' to the employer and thereafter the provisions
of sub-rule (2) shall apply mutatis
mutandis as if it was made under sub-rule (1).
(4) A notice of modification of a nomination, including cases where a
nominee predeceases an employee, shall be submitted in duplicate in Form 'H' to
the employer in the manner specified in sub-rule (1), and thereafter the
provisions of sub-rule (2) shall apply mutatis
mutandis.
(5) A nomination or a fresh nomination or a notice of modification of
nomination shall be signed by the employee or, if illiterate, shall bear his
thumb impression, in the presence of two witnesses, who shall also sign a
declaration to that effect in the nomination, fresh nomination or notice of
modification of nomination, as the case may be.
(6) A nomination, fresh nomination or notice of modification of
nomination shall take effect from the date of receipt thereof by the employer.
7. Application
for gratuity.-
(1) An employee who is eligible for
payment of gratuity under the Act, or any person authorised, in writing, to act
on his behalf, shall apply, ordinarily within thirty days from the date the
gratuity became payable, in Form 'I' to the employer:
Provided that
where the date of superannuation or retirement of an employee is known, the
employee may apply to the employer before thirty days of the date of
superannuation or retirement.
(2) A nominee of an employee who is eligible for payment of gratuity
under the second proviso to sub-section (1) of section 4 shall apply,
ordinarily within thirty days from the date of gratuity became payable to him,
in Form ‘J’ to the employer:
Provided that an application in plain paper with relevant particulars
shall also be accepted. The employer may obtain such other particulars as may
be deemed necessary by him.
(3) A legal heir of an employee who is eligible for payment of gratuity
under the second proviso to sub-section (1) of section 4 shall apply, ordinarily
within one year from the date of gratuity became payable to him, in Form 'K' to
the employer.
(4) Where gratuity becomes payable under the Act before the commencement
of these rules, the periods of limitation specified in sub-rules (1), (2) and
(3) shall be deemed to be operative from the date of such commencement.
(5) An application for payment of gratuity filed after the expiry of the
periods specified in this rule shall also be entertained by the employer, if
the applicant adduces sufficient cause for the delay in preferring his claim,
and no claim for gratuity under the Act shall be invalid merely because the
claimant failed to present his application within the specified period. Any
dispute in this regard shall be referred to the controlling authority for his
decision.
(6) An application under this rule shall be presented to the employer
either by personal service or by registered post acknowledgement due.
8. Notice for
payment of gratuity.-
(1) Within fifteen days of the receipt
of an application under rule 7 for payment of gratuity, the employer shall-
(i)
if the claim is found admissible on
verification, issue a notice in Form 'L’ to the applicant employee, nominee or
legal heir, as the case may be, specifying the amount of gratuity payable and
fixing a date, not being later than the thirtieth day after the date of receipt
of the application, for payment thereof, or
(ii)
if the claim for gratuity is not found
admissible, issue a notice in Form 'M' to the applicant employee, nominee or
legal heir, as the case may be, specifying the reasons why the claim for
gratuity is not considered admissible. In either case a copy of the notice
shall be endorsed to the controlling authority.
(2) In case payment of gratuity is due to be made in the employer's
office, the date fixed for the purpose in the notice in Form 'L' under clause
(1) of sub-rule (1) shall be refiexed by the employer, if a written application
in this behalf is made by the payee explaining why it is not possible for him to
be present in person on the date specified.
(3) If the claimant for gratuity is a nominee or a legal heir, the
employer may ask for such witness or evidence as may be deemed relevant for
establishing his identity or maintainability of his claim, as the case may be.
In that 'case, the time limit specified for issuance of notices under sub-rule
(1) shall be operative with effect from the date such witness or evidence, as
the case may be, called for by the employer is furnished to the employer.
(4) A notice in Form 'L' or Form 'M' shall be served on the applicant
either by personal service after taking receipt or by registered post with
acknowledgement due.
(5) A notice under sub-section (2) of section 7 shall in Form ‘L’.
9. Mode of
payment of gratuity.-
The gratuity payable under the Act
shall be paid in cash or, if so desired by the payee, in Demand Draft or bank
Cheque to the eligible employee, nominee or legal heir, as the case may be:
Provided that in case the eligible employee, nominee or legal heir, as
the case may be, so desires and the amount of gratuity payable is less than one
thousand rupees, payment may be made by postal money order after deducting the
postal money order commission therefor from the amount payable:
Provided further that intimation about the details of payment shall also
be given by the employer to the controlling authority of the area:
Provided further
that in the case of nominee, or an heir, who is minor, the controlling
authority shall invest the gratuity amount deposited with him for the benefit
of such minor in term deposit with the State Bank of India
Explanation.-"Nationalised Bank" means a
corresponding new bank specified in the First Schedule to the Banking Companies
(Acquisition and Transfer of Undertakings) Act, 1970 (5 of 1970) or a
corresponding new bank specified in the First Schedule of the Banking Companies
(Acquisition and Transfer of Undertakings) Act,. 1980 (40 of 1980).]
10. Application
to controlling authority for direction.-
(1) If an
employer-
(i)
refuses to accept a nomination or to
entertain an application sought to be filed under rule 7, or
(ii)
issues a notice under sub-rule (1) of
rule 8 either specifying an amount of gratuity which is considered by the
applicant less than what is payable or rejecting eligibility to payment of
gratuity, or
(iii)
having received an application under
rule 7 fails to issue any notice as required under rule 8 within the time specified
therein,
the claimant
employee, nominee or legal heir, as the case may be, may, within ninety days of
the occurrence of the cause for the application, apply in Form 'N' to the
controlling authority for issuing a direction under sub-section (4) of section
7 with as many extra copies as are the opposite party:
Provided that the controlling authority may accept any application under
this sub-rule, on sufficient cause being shown by the applicant, after the
expiry of the specified period.
(2) Application under sub-rule
(1) and other documents relevant to such an application shall be presented in
person to the controlling authority or shall be sent by registered post
acknowledgement due.
11. Procedure for dealing with
application for direction.-
(1) On receipt of an application under rule 10
the controlling authority shall, by issuing a notice in Form 'O', call upon the
applicant as well as the employer to appear before him on a specified date,
time and place, either by himself or through his authorised representative
together with all relevant documents and witnesses, if any.
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Ins. by G.S.R. 77, dated
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Ins. by G.S.R. 2868, dated
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(2) Any person desiring to act on behalf of an employer or employee,
nominee or legal heir, as the cases may be, shall present to the controlling
authority a letter of authority from the employer or the person concerned, as
the case may be, on whose behalf he seeks to act together with a written
statement explaining his interest in the matter and praying for permission so
to act. The controlling authority shall record thereon an order either
according his approval or specifying, in the case of refusal to grant the
permission prayed for, the reasons for the refusal.
(3) A party appearing by an authorised representative shall be bound by
the acts of the representative.
(4) After
completion of hearing on the date fixed under sub-rule (1), or after such
further evidence, examination of documents, witnesses, hearing and enquiry, as
may be deemed necessary, the controlling authority shall record his finding as
to whether any amount is payable to the applicant under the Act. A copy of the
finding shall be given to each of the parties.
(5) If the employer concerned fails to appear on the specified date of
hearing after due service of notice without sufficient cause, the controlling
authority may proceed to hear and determine the application ex parte. If the applicant fails to appear
on the specified date of hearing without sufficient cause, the controlling
authority may dismiss the application:
Provided that an order under this sub-rule may, on good cause being
shown within thirty days of the said order, be reviewed and the application
re-heard after giving not less than fourteen days' notice to the opposite party
of the date fixed for rehearing of the application.
12. Place and time of hearing.-
The sittings of the controlling authority shall be held at such times and at
such places as he may fix and he shall inform the parties of the same in such
manner as he thinks fit.
13. Administration of oath.-
The controlling authority may authorise a clerk of his office to administer
oaths for the purpose of making affidavits.
14. Summoning
and attendance of witnesses.- The controlling authority may, at any
stage of the proceedings before him, either upon or without an application by
any of the parties involved in the proceedings before him, and on such terms as
may appear to the controlling authority just, issue summons to any person in
Form 'P' either to give evidence or to produce documents or for both purposes
on a specified date, time and place.
15. Service of summons or notice.-(1)
Subject to the provisions of sub-rule (2) any notice, summons, process or order
issued by the controlling authority may be served either personally or by
registered post acknowledgement due or in any other manner as prescribed under
the Code of Civil Procedure, 1908 (Act 5 of 1908).
(2) Where there
are numerous persons as parties to any proceeding before the controlling
authority and such persons are members of any trade union or association or are
represented by an authorised person, the service of notice on the Secretary, or
where there is no Secretary, on the principal officer of the trade union or
association, or on the authorised person shall be deemed to be service on such
persons.
16. Maintenance of records of cases by
the controlling authority.-
(1) The controlling authority shall record the
particulars of each case under section 7, in Form 'Q' and at the time of
passing orders shall sign and date the particulars so recorded.
(2) The controlling authority shall, while passing orders in each case,
also record the findings on the merits of the case and file it together with
the memoranda of evidence with the order sheet.
(3) Any record, other than a record of any order or direction, which is
required by these rules to be signed by the controlling authority, may be
signed on behalf of and under the direction of the controlling authority by any
subordinate officer appointed in writing for this purpose by the controlling
authority.
17. Direction for payment of
gratuity.-If a finding is recorded under sub-rule (4) of rule 11 that the
applicant is entitled to payment of gratuity under the Act, the controlling
authority shall issue a notice to the employer concerned in Form 'R' specifying
the amount payable and directing payment thereof to the applicant under
intimation to the controlling authority within thirty days from the date of the
receipt of the notice by the employer. A copy of the notice shall be endorsed
to the applicant employee, nominee or legal heir, as the case may be.
18. Appeal.-
(1)
The Memorandum of appeal under sub-section (7) of section 7 of the Act shall be
submitted to the appellate authority with a copy thereof to the opposite party
and the controlling authority either through delivery in person or under
registered post acknowledgement due.
(2) The Memorandum of appeal shall contain the facts of the case, the
decision of the controlling authority, the grounds of appeal and the relief
sought.
(3) There shall be appended to the Memorandum of appeal a certified copy
of the finding of the controlling authority and direction for payment of
gratuity.
(4) On receipt of the copy of Memorandum of appeal, the controlling
authority shall forward records of the case to the appellate authority.
(5) Within 14 days of the receipt of the copy of the Memorandum of
appeal, the opposite party shall submit his comments of each paragraph of the
memorandum with additional pleas, if any, to the appellate authority with a
copy to the appellant.
(6) The appellate authority shall record its decision after giving the
parties to the appeal a reasonable opportunity of being heard. A copy of the
decision shall be given to the parties to the appeal and a copy thereof shall
be sent to the controlling authority returning his records of the case.
(7) The controlling authority shall, on receipt of the decision of the
appellate authority, make necessary entry in the records of the case maintained
in Form 'Q' under sub-rule (1) of rule 16.
(8) On receipt of the decision of the appellate authority, the
controlling authority shall, if required under that decision, modify his
direction for payment of gratuity and issue a notice to the employer concerned
in Form 'S' specifying the modified amount payable and directing payment
thereof to the applicant, under intimation to the controlling authority within
fifteen days of the receipt of the notice by the employer. A copy of the notice
be endorsed to the appellant employee, nominee or legal heir, as the case may
be and to the appellate authority.
19. Application
for recovery of gratuity.-Where an employer fails to pay the
gratuity due under the Act in accordance with the notice by the controlling
authority under rule 17 or rule 18, as the case may be, the employee concerned,
his nominee or legal heir, as the case may be, to whom the gratuity is payable
may apply to the controlling authority in duplicate in Form 'T' for recovery
thereof under section 8 of the Act.
20. Display of
abstract of the Act and Rules.- The employer shall display an abstract
of the Act and the rules made thereunder 1[as
given in Form 'U'] in English and in the language understood by the majority of
the employees at conspicuous place at or near the main entrance of the
establishment.
